Teamwork, group projects and things that need to be done moved me to revisit the basics of how to get some action out of group communication process. I found a very useful framework of natural planning techniques from David Allen’s book (Getting Things Done) that I would like to share. It is a 5 phase process:
1) Purpose – never hurts to ask the question “why we are doing it”, helps to focus, define sucess, align resources, motivate and expand options.
2) Principles – “a great way to think of principles is to complete the following sentence” – “I would give others totally free rein to do that as long as ….” , thus they provide guidelines on the packaging or points of reference.
3) Vision (Outcome)…how would success would look like, feel like, sound? I really liked the qoute ” You often need to make it up in your mind before you can make it happen in your life”, very powerful and I know I can do that!
4) Organizing – get all the ideas OUT OF YOUR HEAD – in front of your eyes – thus patterns and relationships emerge from the “invisible world”! Sort those out by components, sequences and priorities.
5) Action – Next Steps. Clarify what can be done today, who should be doing what, what you will be waiting for.
The idea is to walk your team through this process and the project should be implemented with ease or at least save time in the preparation stage. The trick is to walk yourself through the same process first, utilizing “the outside your head tracking system”. The work of the “communicator” is never done!